1. Your Venue.
First and foremost, reach out to your venue and check on future available dates to see if you can postpone your event instead of cancelling. Check in with the city as well to see if the special events department has any other events booked for your new event date. While speaking to the Special Events Department also update any permitting with the new date.
We’re in the middle of a pandemic and the cancelling of mass gatherings has now been extended past your event date - oh no! Before you hastily cancel the event, consider these three things that might just save it.
2. Your Budget.
The second thing to consider before cancelling your event is your budget. Make sure to review which deposits you have already made. Some may have been non-refundable so it’ll be key to seeing what the losses would be for cancellations. Regarding your budget, also consider non-perishable items that have been ordered. See which ones you can either return or keep for a future event.
3. Participants and Sponsors.
The last thing to consider before cancelling your event are you participants and sponsors. What is the established refund policy for your ticket purchasers? Do they have the option to transfer their ticket or keep for a future event? As far as your sponsors, review the cancellation clause in your contracts with them to help determine how to move forward.
Even though times are unpredictable, there are ways to maneuver around that to hopefully save your event. Make sure to consider these top three things before cancelling your event.
